Graduating

Steps to Graduation for M.E.


1. Develop and file your Plan of Study online at gradplan.engr.ku.edu.  This must be completed within the first semester of study. Please add the BIOE Program Coordinator as your committee member. Your Plan of Study is complete when all information is up-to-date, all fields are entered, and the Program Coordinator and Graduate Studies Director have signed. (A BIOE tutorial can be found on the forms & documents tab of our website)

2. Complete all required coursework. 

3Within the semester of graduation, file your application for graduation through Enroll & Pay by the semester deadline.

Path:  Enroll & Pay > Degree Progress & Graduation

4. Complete the Graduation Report Form.

5. Complete the online Graduation Checklist and upload all necessary documentation.

6. Congratulations!  You have graduated!

Steps to Graduation for M.S.


1.  Choose a faculty advisor and thesis committee of at least three (3) total members. All committee members must be members of the KU Graduate Faculty, but students may request to have committee members from outside the university. See the BIOE defense committee requirements.

a.  To determine if a proposed committee member is part of the the KU Graduate Faculty, please contact the BIOE Program Coordinator.

2.  Complete your Plan of Study online at gradplan.engr.ku.edu. This must be completed within the first semester of study and should reflect your advisor's feedbackYour Plan of Study is complete when all information is up-to-date, all fields are entered, and all committee members have signed. (A BIOE tutorial can be found on the forms & documents tab of our website)

3.  Complete all required coursework and thesis research.

4 Within the semester of graduation, file your application for graduation through Enroll & Pay by the semester deadline.

Path:  Enroll & Pay > Degree Progress & Graduation

5.  When the student and advisor determine that the thesis is nearing completion and the student is ready to graduate, the student requests a final oral exam (defense) date from the committee. The student must submit the thesis document to the committee and inform the BIOE Program Coordinator at least three (3) weeks prior. At this time, your Plan of Study should already be completed (per step 2). Please do not attempt to set the date for your oral thesis defense until this is done. You will not be cleared by the BIOE program or the School of Engineering to defend until this is completed.

a. When notifying the BIOE Program Coordinator of your defense, please fill out the Masters Defense Form.

b. Please remember that you must be enrolled in at least one (1) credit hour for the semester that you graduate unless you meet the early graduation deadline.

6.  After you pass your defense, make all necessary changes to your thesis as recommended by your committee. Committee members must sign the title page and the chair will sign the title and acceptance page of your thesis. (Sometimes, committee members will sign after the defense without the changes required.)

a. Upload both pages to the Graduation Checklist linked below (step 10.)

7. Complete and upload the Thesis/Dissertation Release form (Embargo) to the Graduation Checklist (step 10.)

8. Submit your electronic thesis to ProQuest/UMI. This is required.

a. For more information about how to submit your thesis or dissertation electronically, visit graduate.ku.edu/etd/submitting.

9. Complete the Graduation Report Form.

10. Complete the online Graduation Checklist and upload all necessary documentation.

a. All documents must be attached at the time of form completion. It cannot be saved to return at a later date.

11Congratulations!  You have graduated!

Steps to Graduation for Ph.D.


1.  Choose a faculty advisor and dissertation committee. All committee members must be members of the KU Graduate Faculty, but students may request to have committee members from outside the university.  See the BIOE defense committee requirements.

a.  To determine if a proposed committee member is part of the the KU Graduate Faculty or if your committee satisfies the requirements, please contact the BIOE Program Coordinator.

2Complete your Plan of Study online at gradplan.engr.ku.edu.  This must be completed within the first semester of study and should reflect your advisor's feedback. Your Plan of Study is complete when all information is up-to-date, all fields are entered, and all committee members have signed. (A BIOE tutorial can be found on the forms & documents tab of our website)

3.  Take and pass the qualifying exam at the end of your first year.

4.  Complete all required coursework and dissertation research, while fulfilling the research skills (BIOE 800), responsible scholarship (BIOE 801), and residency requirements.

5.  Schedule your comprehensive oral exam with your committee. This should be completed within your third year of doctoral study. Send all members a copy of your proposal, and inform the BIOE Program Coordinator at least three (3) weeks prior.  At this time, your Plan of Study should already be completed (per step 2). Please do not attempt to set the date for your comprehensive exam until this is done.  You will not be cleared by the BIOE program or the School of Engineering to take your comprehensive exam until this is completed.

a. When notifying the BIOE Program Coordinator, please submit the Comprehensive Exam Form.

6.  After you pass the comprehensive exam, you become a candidate for the Doctor of Philosophy degree.

a. Consult with BIOE Program Coordinator about post-comp enrollment policy. 

b. At least five (5) months must pass between the comprehensive exam and the defense

7Complete your dissertation research.

8Within the semester of graduation, file your application for graduation through Enroll & Pay by the semester deadline.

Path:  Enroll & Pay > Degree Progress & Graduation

9.  When the student and advisor determine that the disseration is nearing completion and the student is ready to graduate, the student schedules a final oral exam (defense) date with the committee. The student must submit the thesis document to the committee and inform the BIOE Program Coordinator at least three (3) weeks prior. At this time, your Plan of Study should already be completed (per step 2). Please do not attempt to set the date for your oral thesis defense until this is done.  You will not be cleared by the BIOE program or the School of Engineering to defend until this is completed.

a. When notifying the BIOE Program Coordinator, please submit the Doctoral Defense Form. 

b. Please remember that you must be enrolled in at least one (1) credit hour for the semester that you graduate unless you meet the early graduation deadline.

10.  After you pass your defense, make all necessary changes to your dissertation as recommended by your committee. Committee members must sign the title page and the chair will sign the acceptance page of your thesis. (Sometimes, committee members will sign after the defense without the changes required.)

a. Upload both pages to the Graduation Checklist linked below (step 15.)

11. Submit your electronic thesis to ProQuest/UMI. This is required.

a. For more information about how to submit your thesis or dissertation electronically, visit graduate.ku.edu/etd/submitting.

12. Complete and upload the Thesis/Dissertation Release form (Embargo) to the Graduation Checklist (step 15.)

13.  Complete the Graduation Report Form.

14.  Complete and upload the Doctoral Student Completion Survey

15. Complete the Doctoral Checklist and upload all necessary documentation.

a. All documents must be attached at the time of form completion. It cannot be saved to return at a later date.

16.  Congratulations! You have graduated!